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Late/Absence Procedures

Pupils should arrive at school at 8:45am. The whistle blows at 8:50am to line up. The gate is locked at this time. The school day begins at 8:55am. If a child is late (ie arrives after 8.55am) they have to come into school through the main door. The adult in charge of the child signs the late book and the child is given a red card to hand to their teacher to signify that they are late. From 9.10am an unauthorized absence is recorded (U) not a late (L).


Afternoon sessions begin at 12:55pm. From 1:05pm an unauthorized absence is recorded (U) not a late (L).


The attendance officer will monitor the use of attendance codes and follow the procedures outlined below.



We expect all children on roll to attend every day, when the school is in session, as long as they are fit and healthy enough to do so. If a child is late they must enter with their parents/carers through the front door and sign the late book. We do all we can to encourage the children to attend, and to put in place appropriate procedures. We believe that the most important factor in promoting good attendance is development of positive attitudes towards school. To this end we strive to make our school a happy and rewarding experience for all children. We will reward those children whose attendance is very good. We will also make the best provision we can for those children who, for whatever reason, are prevented from coming to school


Under the Education (Pupil Registration) Regulations 1995 the governing body are responsible for making sure the school keeps an attendance register that records which pupils are present at the start of both the morning and the afternoon sessions of the school day. This register will also indicate whether an absence was authorised or unauthorised.




Authorised absence


  • An absence is classified as authorised when a child has been away from school for a legitimate reason and the school has received notification from a parent or guardian. For example, if a child has been unwell and the parent writes a note or telephones the school to explain the absence. The school will require the parent/guardian to provide documentary evidence of any medical appoinments.


  • Only the school can make an absence authorised. Parents do not have this authority. Consequently not all absences supported by parents will be classified as authorised. For example, if a parent takes a child out of school to go shopping during school hours, this will not mean it is an authorised absence.


Unauthorised absence


  • An absence is classified as unauthorised when a child is away from school without the permission of both the school and a parent.


  • Therefore the absence is unauthorised if a child is away from school without good reason, even with the support of a parent.


If a child is absent


When a child is absent unexpectedly, the class teacher will record the absence in the register, and will inform the school office, which will endeavor to contact a parent or guardian immediately after the registers are closed at 09.10. This is part of our first day response policy. The school should be informed of a child’s absence by 08.30am.


When the child returns to school, a note or a verbal message should be brought from a parent or guardian to explain the absence.


  • A note or verbal agreement may be sent to the school prior to the day of absence. For example, if a child has a medical appointment.


  • there is any doubt about the whereabouts of a child, the class teacher should take immediate action by notifying the school office. The school will then be in contact straight away with the parent or guardian, in order to check on the safety of the child. If the explanation is not believed then an interview is set up between the parents and the head teacher. See Stage One – School attendance Staged intervention Model for the school response. See Guidance For Head Teachers And Business Managers Where Children Are at Risk Of Missing Education for the schools procedures for children suspected missing in education.


Requests for leave of absence


We believe that children need to be in school for all sessions, so that they can make the most progress possible. However, we do understand that there are circumstances where a parent may legitimately request leave of absence for a child to attend, for example, a special event. We expect parents to contact the school in writing at least a week in advance . Penalty notices will be issued to parents if children are taken on holiday during term time.


Parents do not automatically have the right to gain authorised permission to withdraw their children from school for an annual holiday.


Long-term absence


When children have an illness that means they will be away from school for over five days, the school will do all it can to send material home, so that they can keep up with their school work.


If the absence is likely to continue for an extended period, or be a repetitive absence, the school will contact the support services, so that arrangements can be made for the child to be given some tuition outside school.


Repeated unauthorised absences


The school will contact the parent or guardian of any child who has an unauthorised absence. If a child has a repeated number of unauthorised absences, the parents or guardians will be asked to visit the school and discuss the problem. If the situation does not improve, the school will then contact the LA support services and specifically the Targeted Support Officer for our school who will visit the home and seek to ensure that the parents or guardians understand the seriousness of the situation.


This process will begin if attendance is 90% or below in the past 6 weeks then a referral can be made for a penalty notice, or;


If attendance is 85% or below in the past 6 weeks then a referral can be made for enforcement.


The governors, supported by the LA, reserve the right to consider taking legal action against any parents or guardians who repeatedly fail to accept their responsibility for sending their children to school on a regular basis.


Rewards and sanctions for attendance


All the children who have 100 per cent attendance in any half term will receive an excellence certificate for attendance, awarded at the last assembly of the term. There are special certificates for any child who has 100 per cent attendance for a whole year.


  • The school awards the Attendance Bear each week in the whole school assembly on a Friday.


  • The winning class receives 5 minutes extra golden time.


  • Children who achieve 100% for the whole term school year are entered in a prize draw for a prize which is presented at the end of term assembly.


  • Certificates are presented to children who have an attendance of 96% and above.


  • Non-uniform days


  • Dinner time passes


Attendance targets


The school sets attendance targets each year. These are agreed by the governors at the annual target-setting meeting. The attendance targets are then agreed with the LEA link inspector as well. The targets are challenging yet realistic, and based on attendance figures achieved in previous years. The school considers carefully the attendance figures for other similar schools when setting its own targets.


Monitoring and review


It is the responsibility of the governors to monitor overall attendance, and they will request an annual report from the head teacher. The governing body also has the responsibility for this policy, and for seeing that it is carried out. The governors will therefore examine closely the information provided them, and seek to ensure that our attendance figures are as high as they should be.


The school will keep accurate attendance records on file for a minimum period of three years.


The rates of attendance will be reported on the school website, in the headteacher’s annual report to governors and in each Ofsted report.


Class teachers will be responsible for monitoring attendance in their class and for following up absences in the appropriate way. If there is concern about a child’s absence, they will contact the school office immediately. If there is a longer-term general worry about the attendance of a particular child, this will be reported to the head teacher, who will contact the parents or guardian.